Minutes of PTA Meeting – 9th January 2017
Present: Claire Brocklehurst, Andrea Drummond, Mike Findlay,
Flora Grigor-Taylor, Ann Mathers, Coralie Robertson and Jennifer
1. Apologies: Sarah Russell, Steve & Jo Clark, Sasha McMillan.
2. Minutes of last meeting – Approved
3. Minutes of last meeting – Matters Arising:
• Lottery funding – completed.
Social Media Policy - copy of a policy on the use of social media
was emailed and is ready for discussion and edit to suit our
needs. There was discussion on the use of photographs on the
facebook parent page and that permissions should be requested
from parents, possibly the children too. Flora will draft the
policy and purpose of page, then pass to PTA / Parent Council
for further discussion.
Action: FG-T by next meeting
Charity status – CR explained the advantages and disadvantages
of being registered as a charity.
Advantages: gross interest on bank accounts, receiving money
via gift aid and the biggest advantage is matched funding.
Disadvantages: trustees, registration of trustees, responsibilities,
annual returns to the Scottish Charity Regulator OSCR, publically
accountable, increased amount of admin.
Decision – leave as is for now, but keep it in mind for
future, especially if there were any larger fundraising projects.
Ed arranging a meeting with Active Schools Co-ordinator to discuss
purchase of pop-up goals for football goals. Action: EB / CB
update by next meeting
AD offered to ask for signed goods from AFC (signed 1st team
strip) which could be used for raffle and fundraising at May
tournament. Action: AD by next meeting
4. Treasurer’s Report:
See Attached report. Current Balance = £2080.11
4 x Forest School sessions have been booked from Jan – July.
5. Donation received from Royale Etape:
100 received. Flora will re-apply when time comes and we will
try and get some volunteers to help.
6. Review of Catchlites photography session:
It was a successful day, raising £161.10. Thanks to Ann
Mathers for organising and running the event. Everyone who booked
a sitting, bought photographs, of which the PTA receive a commission.
The majority of families were from outside the school or extended
families of the school. There were a lot of other photo sessions
around the same time, so if doing this event again, should maybe
consider a different date, probably before the October holiday.
Need to book Catchlites well in advance. It can be difficult
to identify the families from the photographs so it was a good
idea to take notes during the sessions to help identify the families.
Sponsorship of football /netball strips:
No suggestions of businesses to approach to ask for sponsorship.
It would cost approx. £250-300 to replace the junior football
strip, most of which are very large for the P1-P4’s. The
senior football strip requires a few pairs of replacement shorts
and the netball kit is old and requires replacement.
Ideas to raise funds for this –
Disco fundraiser by Ed B & Steve B
Bag packing at Tesco Westhill Action: FG-T by end January
Galaxy Fund, who give away £300 per week until end of Feb.
Action: CR by end January
A fundraising school photo with logo will be created to be used
in applications. Action: AD by end January
As it takes approx. 3 weeks from order to receiving new football
strips, it was agreed that new strips shall be ordered now in
time for the tournament season starting in May.
Action: Football strips - CB by next meeting
Action: Netball strips - AM by next meeting
8. Easter Duck race – Sunday
23rd April 2017:
AD to ask Alford Rotary for use of their ducks. Action: AD by
Sheets of 20 ducks to be created and sent out after the February
mid-term break. Mike will led out generator, heater, tables & chairs for approx. 30 people
and a marquee which could be put up in advance.
Catering – PTA will provide teas, coffees, soup and homebakes. Ann will
ask her friend about sandwiches and ask Costco. Action: AM by next meeting
Suggested 11am start.
Flora to borrow kit for the water.
Facebook event page shall be set up to advertise. Action: CB by next meeting
Request to go to parents for helpers and homebakes / soup.
School children will organise and run games after the duck race.
School banner will be created. AD to send information to MF. Action: MF by
9. Additional events for 2017:
Disco possibly in June (end of term) Action: CB by next meeting
Ceilidh possibly Saturday 25th November or Saturday 2nd December
Action: FG-T by next meeting
Craigievar School Netball & Football tournament date will be May 13th.
A Science week is being held between Craigievar, Logie Coldstone
and Tarland schools during the second week of March. The school
will be open for one day,
Saturday 11th March, approx.. 10am-4pm. The PTA agreed to run a coffee shop
to fundraise, with crisps, juice, tuck shop items, tea, coffee, biscuits etc.
Request to Deans for shortbread for this event. Action: JH by end January
11. Date of next meeting:
Monday 13th March 6.45pm. All parents/carers are welcome.